School Administrator

Job Reference:
Job Type:
SEN, School Administration
West London
Contract Type:
Full Time - Contract
Available On Enquiry
Weekly Hours:
Date Posted:
Fri 12th Jan 2018, 04:06pm

Full Job Description:


School Administrator

1.  Objectives of Post:


  • Reporting  to the Senior Administrator

  • To be available to staff, pupils, parents and outside bodies, to provide or to receive information.

  • To deal with all administrative aspects of the school under the direction of the Senior Leadership Team and Proprietor.

  • To ensure that all the administrative and secretarial requirements of the teaching staff and SLT are provided.

  • To ensure that the efficient running of the School Office is maintained.




  1. Summary of Post:


    General Duties


  • Ensuring the smooth running of the school/site

  • First point of contact for all visitors/phone enquires

  • Maintaining good communications and working relationships with key staff/customers.

  • Communicating with internal personnel

  • Providing administrative and secretarial support as applicable/required

  • First Day Calling – contacting parents each morning if pupils are absent

  • Providing a weekly attendance record of staff each Friday to HR Administrator

  • Managing the office facilities and resources including Health & Safety

  • Ensuring that daily/weekly/monthly Health & Safety Checks are carried out

  • Keeping up-to-date records for all pupils

  • Developing, implementing and reviewing all necessary office systems

  • Maintaining stationery, resources, furniture etc, requirements

  • Arranging all  minor maintenance work, including Alarm/Fire services etc

  • Ensuring that all Incidents are carried out correctly - sending out exclusion letters, Incident Reports are completed and signed off and ensuring that re-integration minutes and completed and filed and that they are all logged correctly

  • Formatting/writing letters as appropriate

  • Assisting with the drafting of the weekly/monthly reports, statistics as requested by Central Services, SLT, LA’s. e.g. student attendance, exclusions, reports

  • Monitoring the cleaning contractors

  • Ensuring that Registers and completed by teachers on ScholarPack and that and Electronic Registers are updated – maintaining data and records


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